| Task |
Responsible
|
Done? |
| Setup: 7:45 Friday - Arrange tables/chairs 318 (bring 5 additional from coffee room) - Handouts (will have copies of web pages to insert) - Banner |
Matt / Theresa (?) |
OK Theresa on flex day, will leave after setup |
| Billets - Hosts will receive $50 honorarium |
GSC |
Yes |
| Commodore Lanes or other (same budget rules
as last year, lane rentals, first beer) |
GSC, Sandra will meet visitors at Commodore |
Yes |
| Grad student welcome /
presentation during Fri AM session |
Sandra Meyers & Carlos Uribe | Yes |
| Campus tour(s) |
Henry Chen
szumeng@phas.ubc.ca Rui Lin Liang ruilin93@phas.ubc.ca |
Yes? |
| Arrange to meet visitors at
airport?? |
GSC via billeters |
As possible |
| Purchase transit tickets |
Matt - to be made available
for hand out at airport if possible |
Yes, bring remainder to
morning session & distribute |
| Prepare info package: include
material from Tourism Vancouver, UBC (grad program), stuff
that Oliva has, building floor plans (40 copies) |
Theresa / Angela |
Yes |
| Hardcopy of schedule, prof
availability (45 copies) |
Matt |
|
| Name tags (2 days advance
notice) Names available from participants page and Fri AM presentation schedule Plus Matt Choptuik, Emily Altiere, Henry Chen, Rui Lin Liang |
Theresa |
Yes |
| Banner for display in Henn
318 |
Theresa |
Yes |
| Computer access: Wireless
available via UBC Visitor |
Matt |
Yes |
| Arrange for Hennings exterior
doors to be open Sat Mar 22 AM |
Matt |
Yes |
| Ordering food for Fri: light
breakfast for 8:30 AM, sandwich lunch with local grads at
12:30 PM Breakfast: 37 participants + 14 presenters: 45 total Lunch: 37 participants + 10 local grads: 55 total NOTE: Especially for lunch, space in 318 likely to be a problem. Spill over into lunchroom?? |
Theresa |
Yes, final confirmation from
Theresa |
| Reservations with Teahouse
Fri 6:00 PM including handling menu Reservations: 34 + ~7 faculty + 3 grads = 44 -> 50 max OK? |
Theresa |
Yes, final confirmation from
Theresa |
| Transportation from UBC ->
Teahouse & Teahouse -> Commodore Lanes First Student Charter Bus Rentals (604) 255-3555 Large bus: 45 passengers Pick up: 17:00 Gage Residence, 5959 Student Union Blvd Drop off: Teahouse Pick up: 20:45 Teahouse (changed 3/17) Drop off: Granville & Robson |
Matt |
Yes, confirmed
3/17, reconfirm Fri afternoon |
| Reservations with One More
Sushi (Village) for Sat 12:30 PM |
Matt |
|
| Faculty host for visitors to
arrange schedule (if possible) |
Matt & Angela |
Yes?? |
| Book Henn 309 Friday
13:00-17:00 for TRIUMF folk |
Matt |
Yes |
| Ampel tour on Friday
afternoon: 15:30-17:00 PM --- assemble in 318 --- Doug Bonn
will conduct tour |
Matt |
Yes, needs final
confirmation, possible rendezvous with BCCA |
| TRIUMF tour on Saturday (John
Behr and others ??; will have cars to shuttle people
from Hennings). |
Matt |
Yes, needs final confirmation |
| BC Cancer Agency tour, Friday, 13:30-15:30 PM
--- assemble in 318 --- Maral Golshan will conduct tour |
Matt |
Yes, needs final confirmation, possible
rendezvous with AMPEL |